Nightingale’s is a private nursery organisation which takes in children from the age of two years…
Nightingale’s is a private nursery organisation which takes in children from the age of two years old up to the age of five years. The Nursery has previously had a paper based system for all of its administration and would now like to part-computerise the administrative and personnel side of the business. (For the moment the salaries for staff will not be dealt with).
Nightingale’s has 10 branches in the North Wales, each with a manager who supervises the operation. Each nursery can employ up to 50 staff and will need to have a minimum of 10 staff at each nursery:- these are either Nursery Room Teachers, administrative staff or auxiliary staff (e.g. cleaners and caretakers). At any one time each member of staff will only work at one branch.
Children enroll on sessions at the nursery. Most children will be enrolled for a whole term at a time. (They may attend either morning or afternoon sessions or both. Also if a child is enrolled in all the morning sessions they may occasionally stay for afternoon sessions.) A register has to be kept for each session. For the purposes of the database one of the child’s parents will be regarded as having enrolled the child and will be responsible for the payment of fees. The fees for the nursery are calculated at a session rate. A session is regarded as a morning or an afternoon. Children can attend for any number of sessions in a week, with the maximum being 10 sessions (the nursery is not open on Saturdays and Sundays). At the moment the rate for each session for each child is £20. There are no reductions for having two children from the same family enrolled. Parents pay either monthly or weekly.
Only the nursery nurses will take sessions with the children. There may be more than one nursery nurse in each session. There are different numbers of children in each session as some children come for a few mornings or afternoons per week and other children are full-time. (Please note that there is no time-tabling system as such; children arrive for sessions and are then taken for various activities by the nursery nurses)
Some children require medication to be given to them during the day. Only the nursery nurses are allowed to give the medication to the children. The nursery obviously has to keep records of what medication is given to which child and by whom.
The staff will have their annual leave and absence details recorded. The staff and children will need to have the names, addresses and phone numbers of up to two emergency contact people. For staff the absence details recorded will be: the start date and time of the absence and the finish date and time plus the reason for absence.